FEATURES
Personalized Expense Reimbursement
Our service is designed to adapt to your existing expense reimbursement process, we will take your current method of creating reimbursement form, from a spreadsheet to online expense management system. We will also create the receipt backup document in Word, PowerPoint or pdf format according to your current practices. Our service will instead of asking you to change your practice, will incorporate your existing process making implementation of our service hassle-free and seamless. It’s your expense, your way — making reimbursements faster, easier, and tailored to you!
Efficient and Simple Onboarding
Onboarding with Expense Concierge is a breeze, taking just 5 to 8 working days to complete! Our straightforward process requires minimal effort from individuals as well as business: simply provide your company's reimbursement policy, the last three expense reports along with receipt backup documents, and any necessary information including any login credentials. Once we have these details, we'll align our service with your existing processes, set up a unique email for submitting receipts, and establish your preferred expense report schedule. After a final review before your first submission, we will setup a quick training session so everyone knows how to submit receipts and what will be the workflow.
​For businesses, on top of standard onboarding process, we also collaborate with your operations, finance, and accounting teams to gather additional information to create a comprehensive knowledge base to streamline approval process eliminating need for any internal transaction review, setup a mapped report for one click import of transactions into accounting system removing need for tedious manual entries, setup digital approval workflow for quick review and setup advance data analytics system for team to analyze the data with an ease. The second phase takes an additional 14 to 21 days. Our user-friendly, seamless service is designed to reduce administrative workload and ensure accurate, timely reimbursements, giving you greater visibility and insight into your expenses. Let us simplify your expense management today!​
Simplified and Faster Receipt Submission
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Imagine a reimbursement process so simple, all you need to do is mail us your receipt, and we’ll take care of the rest. No complicated forms, no lengthy processes — just email us the receipt, and we’ll handle the preparation of reimbursement form. It’s the easiest, simplest and fastest way to send your expense receipts, with zero hassle on your part! Curious how easy it can be? With us, it's the fastest and most effortless way of sending receipts and getting your expense reimbursement form ready - straightforward and hassle-free!
On Time Expense Processing
We ensure your reimbursements are processed swiftly and accurately, typically within 24 to 48 business hours. Our dedicated team reviews every transaction to ensure it aligns with your existing policy addressing any questions or issues along the way. By processing your expenses quickly, we help keep the details fresh in your mind, so you can focus on what matters most—your work: your life. Let us to handle the details, so you can stay on track and on time.
Seamless, Hands-Free and Tailored Reimbursements Workflows
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Imagine a reimbursement process that’s seamless, hands-free, and tailored exactly to your preferences. With our customizable workflows, you tell us how you want the reimbursement to be prepared, and we take care of the rest—no machines, no automation, just personal attention to your needs. Eager to know how we can make your reimbursement experience so effortless? Get in touch and let us handle the details while you sit back and relax, knowing everything is taken care of just the way you want!
Effortless Receipt Organization
By providing us the receipt and allowing us to keep them organized, we take the stress out of tracking your receipts. We encourage all our patrons to email us the receipts as and when transaction happens or every day, allowing us to take the responsibility to organize your receipts up to 6 months to optimize the process or for any future correction requirements. We handle the organization, so you can focus on what matters most, knowing everything is in perfect order. It’s the smart, simple way to stay on top of your expenses!
Accurate Currency Conversion
For a foreign currency transaction, we make sure that all calculations are based on the exact exchange rate from the day of transaction. We also retain the backup of currency conversion rate for the transaction day and attach it with the expense backup receipt for transparency and accountability. Our service strives to avoid any potential errors in currency conversion eliminating delays and rejection due to errors. Rest easy knowing your reimbursements are always precise, reliable, and mistake-free. It’s the smartest way to manage international expenses with confidence!
Multi-Tiered Quality Control
With our service ensures every expense goes through multiple levels of review for accuracy and compliance. Every expense that we receive and put in expense reimbursement form goes through multiple levels of review for accuracy and compliance. With each transaction being carefully checked multiple times by our expert team, you can be confident that all reimbursements are error-free and meet company standards, providing peace of mind at every step.
Personalized Submission Frequency
With us, you can choose your expense reimbursements processing schedule—be it weekly, bi-weekly, or monthly, or any frequency that suits your needs. You have full control over how often you want to get expense reimbursement form, ensuring that the process aligns perfectly with your schedule. Whether you prefer consistent, timely expense reimbursements or flexibility in timing, we cater to your preferences, making reimbursements seamless and hassle-free. It’s the perfect way to simplify your expense reimbursement process, on your terms!
Never-Miss Alerts
Stay on top of your reimbursements with Never-Miss Alerts—timely reminders based on the frequency you choose. Whether you prefer weekly, bi-weekly, or monthly notifications, we’ll make sure you never forget to submit your receipts. With these customized reminders, you can keep your expenses organized and ensure you never miss any receipts to be included in expense reimbursement request, all while saving time and reducing stress!
Dedicated Support
Experience a personalized, hands-on approach with a dedicated individual who is with you every step of the way to assist in processing your reimbursements. From submission to hand over, you’ll have a single point of contact, ensuring quick responses, tailored guidance, and seamless support throughout the process. It’s the ultimate convenience—getting the attention you deserve, every time!
Additional Features for Business Accounts
Streamlining Policy and Compliance Approval
Our service takes the burden of off expense reimbursement transaction reviews by your finance/ops team, saving them countless hours. As we align our multi tired review according to company policy, we ensure full compliance without the need for a team to dig through every detail. This streamlined process reduces administrative workload and accelerates approval times, allowing your team to focus on more strategic tasks. Policy enforcement by Expense Concierge team also protects business from any misuse, malpractice, audits and protects employees from disciplinary actions. With every file reviewed and compliance ensured, you save valuable time while maintaining a smooth, error-free expense management process.
Tabular Report mapped with Accounting System
We will generate single tabular report for all expenses occurred during the month and provide a single tabular report for ease and convenience of the accounts team for accounting entries. We will also map the customize tabular report to match with your current accounting system making one click data upload easy. Mapped tabular report can reduce significant data entry workload for accounting team as well as eliminate any data entry errors, bringing significant coast saving for company for reducing manpower need.
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Comprehensive Data Analytics
Our web portal provides seamless access to comprehensive longitudinal data, empowering your team to run in-depth analytics and uncover actionable insights. By consolidating historical data in one easy-to-use platform, you can track trends, identify patterns, and make data-driven decisions with ease. Centralized access eliminates data silos and simplifies analysis, enabling faster, more informed strategic planning. Whether you're tracking performance over time or conducting complex trend analysis, our data analytics tool gives you the ability to unlock the full potential of your data, all in real time. - Transform Longitudinal Data into Actionable Insights with data analytics.
Checkout our Data Analytics platform and see the depth of data you will have access to and how it can make a difference.